Office Junior Job Description
Office Junior Job Profile and Description
An office junior is a person who works in an office at a junior level and has a wide range of responsibilities which help in the smooth functioning of the office. As he or she is a junior, they may not have a say in the serious matters of the office, but that does not mean that their contribution towards the organisation is any less that senior members. There are so many little things that they take care of and this very fact helps the seniors concentrate on other important matters without worrying about small details. An office junior is in constant state of learning and picks up skills by watching his seniors. They need to be energetic and ready to work for long strenuous hours. Most of the responsibilities are related to secretarial or administrative duties.
Office Junior Duties and Responsibilities
The duties and responsibilities of an office junior will involve:
- They keep track of supplies like stationery, refreshments in the cafeteria, supplies in washrooms and so on
- They need to maintain office equipment like printers, photocopy machines, phones and complain to the maintenance division if any of these is not working
- Receiving calls and writing down messages from others is also part of the job
- They also receive mails, parcels and send it to the respective department or employees
- Some work at the reception and have to greet visitors and ensure their comfort
- They book cabs, maintain lists of bills and reimbursements
Office Junior Skills and Specifications
The skills and specifications that are required of an office junior include:
- Detail-oriented, punctual and disciplined
- Quick thinker, presence of mind and ability to communicate well
- Organised and ability to pick up skills quickly
- Hardworking and comfortable to work long and strenuous hours
Office Junior Education and Qualification
The education and qualification requirements for an office junior are as follows:
- At least a high school degree but some office require at least a bachelor’s degree in any subject
- Diploma in typing, data entry and some experience in administrative work is helpful
- Computer literacy and a diploma in business management improves your chance of getting the job
Office Junior Salary
An office junior usually gets an annual salary of around $30,000 or more depending on the job responsibilities. The salary goes up as the person gathers more skills and does more work.