School Secretary Job Profile and Description
A School Secretary is an individual, who is responsible for the provision of immensurable assistance to the school, the principal, and teachers. School secretaries perform general office tasks and a multitude of needs specific to the school. School secretaries work in either a deputed grade-level school or an administrative office location. They may even perform secretarial duties in private or public school buildings.
Duties and Responsibilities
- Transcribing or composing from rough draft, bulletins, memorandums, correspondence, and other materials, using computer or typewriter.
- Supervising playground activities of students and monitoring classroom in temporary absence of a school teacher.
- Greeting visitors to school, determining nature of business, as well as directing visitors to destination.
- Filing and compiling student attendance and grade reports and other related school records.
- Answering telephone to provide the requested information, taking message, or transferring calls.
- Talking with student bumping problem, resolving the problem or directing student to other responsible worker.
- Maintaining office supplies, ordering and dispensing school supplies, when needed.
- Disbursing funds, recording financial transactions, auditing and balancing school-fund and other student-organization accounts.
- Accepting and depositing funds for lunches, student activities, and school supplies.
- Maintaining calendar of festival holidays, public holidays, scheduled school events, and so on.
- Taking dictation in shorthand as well as transcribing notes, using computer or typewriter.
- Scheduling meeting appointments for parents with the responsible school staff members. Recording school absences, processing lunch counts and the daily attendance.
Skills and Specifications
- Conversant with school policies and procedures.
- Conversant with educational structure.
- Ability to operate a variety of office machinery.
- Able to administer first aid in emergencies.
- Should be dependable, punctual, and trustworthy.
- Should display a cheerful, respectful, relaxed, and pleasing personality.
- Should possess great love towards children.
Education and Qualifications
- High school graduate with basic office skills.
- Degree in any field from an accredited institution.
- Relevant training or certification in office administration is an added advantage.
Category: Office Job Descriptions